Booking

Securing us for your special day is easy.
1. Complete the booking form below.
2. Read & agree to the terms & conditions.
3. Pay the deposit as mentioned in our correspondence.
Account Name: The Dawdling Duck Mobile Bar Ltd
Account Number:: 38282255
Sort Code: 23-05-80

Please contact us if you would like to pay your deposit by credit card. Please note that there is a £7.75 processing fee.

Terms & Conditions of Booking

  1. Booking & Payment:
    • Your booking is confirmed when we receive your completed booking form and deposit.
    • On occasion we may ask you to agree to a minimum spend for your event. We will confirm whether this applies or not during the booking process. If the minimum spend is not reached, you agree to make up the difference.
    • Pre-event invoices for drink packages, glass hire, etc, will be sent out about 4 weeks prior to your event. Please complete payment within 14 days of receipt. 
  2. Cancellation:
    • Please consider taking out a wedding insurance policy.
    • If you cancel your booking following confirmation we will refund your deposit if we are able to secure another booking on the same date.
    • If you cancel your booking within one month of your event we will invoice you for the loss of business caused by this. The charge is £1000 minus your deposit. You agree to pay this within 14 days of the cancellation.
    • If we are able to get another booking on your date we will waive the above payments.
  3. Venue Infrastructure:
    • Our bars need to be positioned on dry, firm and level ground. Access needs to be available throughout the event.
    • Our Horsebox bar is 2.75m high, 2.20m wide, and 4.50m long. We will also need space to tow and manoeuvre the horsebox into position.
    • Our Vintage indoor bar requires an area of at least 2.50m x 2.50m.
    • Please let us know if there is any issue with parking our van near the bar position. If required, please reserve a space for us.
    • We will require 2 x standard 13 amp / 240v power sources, one for the bar and one for our glasswasher. 
    • Access to a fresh water tap is the ideal, to allow us to wash and offer guests drinking water. Where this is not possible, please ensure your guests have access to bottled water, and there is a water bowser for our use.
  4. General Supply of Drinks:
    • The following conditions are necessary to ensure we can provide you with low-cost bar hire, that our business remains viable, and that the conditions of the alcohol licence (or TEN) are not contravened.
    • The T&Cs of some service providers include the provision of drinks from the bar. Please let us know if this is the case. We will add these to your post-event charges.
    • You agree that during the agreed opening times we are the sole provider of alcoholic and soft drinks at your event. Please inform us of any drinks you intend to supply or offer your guests during this time. This does not include water.
    • If drinks are provided or offered to guests prior to our service starting, you agree that all drinks & glassware will be completely removed prior to our agreed opening time and remain unavailable throughout the time we are open. This includes opened bottles of drink. 
    • We politely ask that guests do not bring their own drinks, or consume drinks they have not purchased from us during the agreed opening times. This includes drinks that are available in private rooms and houses that form part of the venue, or in vehicles, tents or other locations.
    • If we become aware of drinks being consumed that we have not supplied, then we will bring this to your attention, (or to the attention of a suitable person - wedding planner / best man etc) for immediate action to be taken.
    • In the unfortunate event that drinks are supplied from another source in contravention of the above you agree to pay a bar hire charge of £500.
  5. Inclusive Drink Packages:
    • We have a common sense serving policy to ensure the drinks we serve during inclusive drink packages are for immediate personal consumption and that we are not encouraging irresponsible drinking.
    • We reserve the right to change a specific item to something of comparable or better quality.
    • Spirits are served as a single measure with a choice of mixer.
    • We bring a reasonable quantity of stock across all the drinks we serve. However, we can not guarantee that a particular drink will not run out if it proves very popular. Let us know if you think this might be the case, and we will bring extra stock.
    • The inclusive period starts when the first drinks are served, or when agreed (whichever is sooner.)
    • Guests can request up to 2 drinks per visit.
    • Other service providers (wedding planners, musicians, DJs, caterers etc) are not included in the drinks package unless specifically requested. They can be added for soft drinks only.
  6. Glassware:
    • We supply glassware for drinks served from the bar.
    • We can organise the hire of additional glassware for welcome drinks, table drinks and toasting.
    • We will change to disposables approximately one hour before the event concludes to allow us to commence packing up.
    • Broken, damaged & lost glasses are charged at the following rates; Hi-ball & Shot - £2.50, Half-Pint, Wine, Flute & Tumbler - £3.00, Pint Glasses - £3.50, Gin, Coupe & Martini - £4.00
    • You agree to ensure any items we lease or hire on your behalf, (glasses or otherwise,) are returned to us in the same condition as we supplied them. You agree to pay any penalties or surcharges if items are not returned to us or returned damaged.
  7. Bar Staff:
    • We will bring enough staff to ensure your guests do not have an unreasonable wait for a drink. Please expect some queuing during busy periods, for example, following the meal, or evening guest arrival.
    • Please add our staff to your catering arrangements.
  8. General Supply of Alcohol
    • Where your venue does not hold an alcohol licence, we may need to apply for a Temporary Event Notice (TEN) from the local authority. You agree to pay the cost for this, currently £21.
    • We can not serve alcohol outside of the times specified on the Premises Licence or TEN.
    • We can not serve alcohol to anyone we suspect to be under 18 years old, and use the 'Challenge 25' system. We will ask for ID if a guest looks under 25.
    • We have a zero tolerance policy towards behaviour that is deemed to be aggressive, threatening or abusive. We reserve the right, in these highly unlikely circumstances, to refuse service, require the guest/s to be ejected from the venue, or close the bar (either temporarily or permanently.) 
  9. Contract:
    • The completion and submission of the booking form is taken as your agreement of these terms and conditions.
    • You agree to allow us reasonable use of photographs and videos taken by us at your event on social media to promote our business. Will we gain the consent of any persons in the photos / videos.
    • You consent to us storing your details in line with current legislation.